Time Management Techniques | Strategies, Tools and Skills

Great Tips on Using the Test

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Question 1

How often is your day disrupted by people, or new jobs, interrupting your routine?

Very frequently, to the point where results can suffer

More than you'd like but that's the way it is

Quite regularly but you cope pretty well

Not often and at an easily manageable level

Never

Question 2

In general, how long do jobs take you compared with what you expect?

Less time, because you try to give yourself slack

About the same because you are a good planner

Longer because you get delayed or interrupted

Longer because, once started, you often over-commit

You don't think too much about it because things generally work out OK

Question 3

How do you plan what you want to achieve in a typical day?

You don't really plan your days

You create a prioritised To-Do list that forms the basis of what you do

You rarely start till you have thoroughly planned and prepared for the day

You only attempt the jobs you know you can do properly

You start with a mental plan but can often get pulled away from what you are doing

Question 4

You have far too much work to do and you are getting stressed, so what do you decide?

You try to do as much as you can, even if some things don't get the attention they need

You grab a coffee with a friend to relieve the stress

You take a short break to decide which jobs need to be done, and which can wait

You continue working as normal, and whatever isn't finished today has to wait

You spend as much time on each job as they need, even if you overwork, so that everything gets done well

Question 5

You have been asked to attend an evening social event. You don't really have the time to spare but it would be a nice way to unwind, so what do you do?

You agree to attend as you don't want to let anyone down, and promise yourself you will catch up with work at a later time

You turn down the invitation because you would rather stay on top of your work

You say you will let them know later, after you have decided what you can manage

Of course you will go! It wouldn't be like you to miss a social event. If work suffers a bit, that's OK

You set yourself a time to finish most of your tasks, and attend the event for a short while

Question 6

How often do you delay in starting a job, or deciding what to do?

Hardly ever

Now and again

Quite often

Regularly

All the time

Question 7

It's early in the morning and you have a busy day ahead. How do you decide how to work?

You don't have a set system: you tend to pick things to do as the day progresses

All your jobs need to be done, so you do them with equal effort, one by one

You prioritise the most important tasks and work through them in order

You prefer to start with the most interesting jobs to get you going

You try to multi-task because that's more productive

Question 8

You're in the middle of an important job when someone stops and interrupts you. What do you do?

You don't want to fall behind so you continue your work but try to listen to what the other person is saying at the same time

You find out what they want and how urgent it is, and decide whether to deal with it now or leave it for later

You politely let them know that you're busy and they should come back later

You stop working and talk because social interaction helps us all

You don't respond and hope they go away

Question 9

Someone asks you to do something but you're already working on another job which is quite urgent. What do you do?

You don't mind working on more than one thing at a time, so you try to do both jobs

You try to squeeze both tasks into your daily schedule, even if it puts you under pressure

You ask them to come back later

You explain that you can't do it at the moment as you're doing something else, but will see what you can do once this is done

You are likely to put off what you are doing so you can take on the new job

Question 10

Which one is MOST like you when replying to incoming emails?

You don't use email

You have set times in the day when you check your emails and you always try to stick to them

You like to save time by combining multiple tasks, so you often check emails while on the phone or working on something else

You don't pay much attention to emails and aren't worried if you have a backlog

You try to answer each email as soon as it comes in

Question 11

What is your attitude to the quality of your work?

As long as you get it done, you're OK with it

Quality can suffer on occasions because of time pressures

You constantly juggle between good quality and the time you have

You try to do your best but this means you sometimes over-run

You always do the very best you can, and often take too long

Question 12

Today, everyone seems to be wanting too much from you. How do you handle it?

You switch off and just do what you can in the time available

You reach a point where you say you can't take on any more

You re-assess what you can do in the time available

You try do get everything done even though you probably can't

You work through, completing every job to your best ability until time runs out

Question 13

You have not managed to do all you had planned, even though some of it is important. It is late afternoon, so what do you do?

Carry on until it is all finished, working late if needed

Decide to resume in the evening, although this may not happen

Try to finish the most important tasks, but do not to continue after that

Stop work and continue the next day

You pretty well always complete your work on time

Question 14

Which of these statements best describes you?

You generally enjoy staying busy and can juggle many tasks and responsibilities at once

Sometimes distractions keep you from working on important tasks

You have very high standards and will make sure you do everything you can to the best of your ability

You tend to work best under pressure

You regularly prioritise jobs so that important things get done first

Question 15

You have been given two weeks to complete a job that you know will only take a few days. How do you deal with it?

You start working on it as soon as possible and continue fine-tuning right until the deadline

You assess the project's importance and work it into your schedule

You start working on it alongside all your other tasks and aim to finish it by the deadline

You start on it early because you know you are likely to get side-tracked

You have plenty of time to finish it, so you leave it for later

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