Home
 
Info, Blogs, Contact & Login
Learn
Tests

Seven Reasons Why You Should Learn How to Use Excel

From the ZandaX Microsoft Software Blog

Articles to help you improve your Microsoft software skills

Home  >  Blogs Home  >  Business Blog  >  Microsoft Software Articles  > 
Seven Reasons Why You Should Learn How to Use Excel

Seven Reasons Why You Should Learn How to Use Excel

A post from our Microsoft Software blog

      Written by Jordan James
There are many different job roles out there, and many types of companies, but one common thread is their use of Excel across all industries and walks of life.

It's a key business tool that's developed over the years and has many incredible capabilities, far too many to discuss them all in this article.

1.    Industry Standard Software

So how is Excel useful? Well, let's say you work in Finance, so how many hours do you imagine they spend on Excel? A lot usually.  If the number crunching needs to be done, they may use other systems, but they always get data out of that system into a more user-friendly standard system and go for it in Excel. Finance people need Excel to formulate reports, charts, simulations, and do "what if" analysis on data, so it's the ideal tool to do the job. Plus, it has a lot of finance specific Functions built in, try looking at PMT, IPMT, PPMT, SLN and so on.

Want Better Excel Skills?

We have online courses with full 12-months' access.
RRP from $119 – limited time offer just $12



If you work in Sales, you will need to report totals, averages, margins, basic calculations, charts, maybe you will need to create wonderful Dashboards. This is a buzzword of the moment with many companies looking to create superb user-friendly, exciting dashboard-style interfaces to their back-end data sheets containing charts, interactive menus, dropdown options, button controlled reports and charts. Slicers and Timelines can also be incorporated into the dashboards.

Engineers will need to use calculations, projected figures, quantities, VLOOKUP functions and charts of various types, they also have a range of built-in functions specific to that area such as CONVERT, SIN COS and TAN functions.



2.    Boost Productivity

Excel can boost productivity tenfold in a business if you know how to quickly create a decent spreadsheet. Then, you are a key asset to that business as you have very useful skills. Excel is a logical application and is fairly user-friendly to learn. Yes, some of the formulae are as complex as you can imagine, but the logic is often straightforward. Productivity is boosted by knowing and using things like keyboard shortcuts to speed up your use of Excel, and then using features such as copy/paste, dragging formulas across columns and rows they will re-adjust themselves to their new cell references. Large amounts of data can be quickly manipulated in Excel by filtering, sorting, doing calculations, what if analysis, charting data as a pie chart or line charts with trendlines. Conditional formatting can add a splash of colour such as red, amber and green traffic light controls. You can add ticks, crosses, data bars, thermal scales, smiley faces. Being compatible with other office applications also means you can quickly share data via Excel or copy it over to Word or PowerPoint for reports and presentations.

3.    Improve Quality of Work

Excel can improve the quality of work you produce by letting you easily create beautiful dashboards, reports, interfaces, charts and nicely formatted data. This can easily be pasted across to a PowerPoint presentation or a Word document for management to follow. Working to a standard template means also a better quality of data and formulas as someone else has created and checked the template for formula accuracy and standard formatting layout and positioning.


4.    Many ways to learn

We recommend using instructor-led training, as this is still the best method of learning Excel, but there are plenty more resources out there, including eLearning packages!

In a classroom, you can talk through your problems and issues with spreadsheets to an expert who has many years of experience in those systems and they can give you direct advice. You can't really do this with online videos and recorded non-live content. With classroom training, it's nice to get some downloadable content as well, to play and experiment with.

However, not everyone has time to take a day out for training and would prefer to learn in bite-sized chunks. In this regard, there are eLearning packages, videos and online tutorials available from all over the web.



5.    Versatility

Businesses without spreadsheets would be a sad place indeed. How could Pete number crunch that big data from the online sales or how can Acme Ltd predict the next quarter profits, without your finance simulator spreadsheet? How can Dave see orders over the next twelve months via his dashboard without Excel? Will Anna be able to choose her new product range without the pie charts, or will Ben be able to see who he needs to call this week without Marks' Excel based sales contact data sheets? How will you calculate the end of term stationary requirements, or calculate what we should charge our clients for the next year rentals based on last year plus 4%?

Without our beloved spreadsheets, so many processes would require specific and potentially expensive software. Why bother when Excel can do the lot?




6.    Collaboration

Excel has many collaborative capabilities nowadays, and these can really help you get on with your business no matter where your staff are based. MS Office is truly a global set of tools and with Excel, we can share spreadsheets and get managers or team members to add data, make changes to existing cells, modify formulas, alter or add formatting and charts. You can then control the changes and track them, approve or reject changes to cells and add comments to the data cells as needed.

Office 365 is now being rolled out to numerous companies, and the possibilities of working on a sheet at the same time as other colleagues, are endless. Online collaboration is the way forward!



7.    You will become a God in the Office!

We know that learning to use Excel properly will enhance your experience with spreadsheets and allow you to create wonderful, colourful, interactive sheets that easily display your data and calculations neatly and cleanly.


And once people realise how amazing you are, they will be coming to you to help them with their own work….

… on second thoughts, this may not always be one of the best reasons to learn Excel.




Want Better Excel Skills?

We have online courses with full 12-months' access.
RRP from $119 – limited time offer just $12

Back to the Microsoft Software blog

Click the button for more Microsoft Software articles.

The ZandaX Business Skills blog

Click a panel for great articles on business skills

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
 
 
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2021
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
Likeability
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?


Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Assertiveness
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?


Close menu element
Information & Resources
ZandaX information
Information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management


Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback


Close menu element
Learn About:
 
Personal Development
 
Leadership & Management
 
Marketing
 
Microsoft Office
Microsoft Project
Microsoft Visio
 

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!   All courses are CPD certified.
Microsoft Excel courses
Microsoft Excel Introduction
Microsoft Excel Professional
Microsoft Excel Intermediate
Microsoft Excel Advanced
Microsoft Powerpoint courses
Microsoft Powerpoint Introduction
Microsoft Powerpoint Advanced
 
Microsoft Word courses
Microsoft Word Introduction
Microsoft Word Intermediate
Microsoft Word Advanced
Microsoft Powerpoint courses
Microsoft Access Introduction
Microsoft Access Intermediate
Microsoft Access Advanced
Microsoft Outlook courses
Microsoft Outlook Essentials
 
 
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this