zandax online course logo
Home
 
Info, Blogs, Contact & Login
Learn
Tests

Why Should I Improve My Minute Taking Skills?

From the ZandaX Career Success Blog

Articles to help you manage and advance your career

Home  >  Blogs Home  >  Business Blog  >  Career Success Articles  > 
Why Should I Improve My Minute Taking Skills?

Why Should I Improve My Minute Taking Skills?

A post from our Career Success blog

Article author: Ashley Andrews
      Written by Ashley Andrews
Although some people might think that minute taking is a dying art, from a sensible perspective, having effective minute taking skills is still a very worthwhile pursuit. After all, you are making the official record of the meeting and all the decisions that were made during that time. For the company's sake, the record needs to be accurate, and you will want to do the best job possible.

What makes a good set of minutes?

Ideally the minutes of a meeting should make a clear and concise statement of what happened. The reader should be able to tell what was said by whom and what decisions were made. However, it's not as easy as it sounds. After all, who hasn't got lost when Brian from Accounts gets into a long-winded debate with Paula from Reception over the keys to the filing cabinet? As a minute-taker, however, you'll need to concentrate and stick to the point.

Group Discussion

It's obvious that even the most detailed of minutes will have been considerably pruned from a verbatim record. All the repetitions, digressions and misunderstandings which form a part of ordinary conversation will disappear in the writing-up process. In their place comes a document where discussions are to the point, and both arguments and decisions are clear. Indeed, the process of taking and then writing up minutes will certainly give you a clearer understanding of how your business works.

Why improve your skills?

Trust me, if you decide to improve your minute taking skills, you will reap the benefits in ways that might surprise you. Firstly, you will help your company and your own professional development. In addition, people will know that you are good at every job you turn your hand to.

For instance, when you are taking minutes, you will be engaged in a meeting more intensively than many of the other people who are there. You will be listening intently to every speaker, working out what he or she is saying and deciding whether it needs to be taken down or not. Is Mr X making a new point or is he restating his earlier opinion in a new way?

Minutes are works of selection. As the minute taker you will be clarifying and simplifying that forest of words down into a well-managed and orderly plantation. You will find words to express ideas, concepts, arguments and statements that are better than the words that were actually used. In fact, you might actually help some people to finally decide what their opinions really are.

In addition, the very act of listening so intently and thinking so deeply about the words of others is bound to give you an especially clear understanding of your colleagues and of the opinions they have. Taking minutes or notes is an active way of participating in a meeting, even if you're not (verbally) part of the debate.

Although the thought of a voice recorder is more than tempting, it is also clear that taking minutes as you go along is still preferable to writing them up from a recording after the meeting has ended. Do you really want to come cold to the task of transcribing everything that was said at the meeting? You will have to edit it anyway. It is far better to have the skills needed to do the editing while you are actually writing down your notes. This is because you are actually in the meeting, where you can clarify any points necessary with the people who are making the decisions. Improving your minute taking skills thus saves you a considerable amount of time.

Save Time

Going on a training course to improve your minute taking skills means that you will be more efficient at narrowing down the vast amount of information that was mentioned in a meeting. Human beings talk at about three words per second, which is one hundred and eighty a minute. In an hour-long meeting, assuming only one person talks at once, that is over ten thousand words, the length of a short story. Unless you want an aching hand, you really need to be able to summarise.

Conclusion

Minute taking is certainly not a dying art, and never will be. How could a recorder truly replicate what was said and what was meant in a meeting? It requires tact, skill and understanding to do so with any degree of finesse.

So, it's always worthwhile improving your minute taking skills. You will gain a better understanding of issues, will be able to summarise points in a clear and easy-to-understand form, and will help your business to move forward rapidly. To find out how ZandaX can help you improve your skills, click here.

Back to the Career Success blog

Click the button for more Career Success articles.

The ZandaX Business Skills blog

Click a panel for great articles on business skills

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
 
 
Leadership & Management
Sales & Presentations
Service & Support
 
 
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2023
ZandaX LinkedIn logo
ZandaX LinkedIn logo
ZandaX LinkedIn logo
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
Likeability
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?


Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Assertiveness
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?


Close menu element
Information & Resources
ZandaX information
Information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management


Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback


Close menu element
Learn About:
Personal Development
 
Leadership & Management
Sales & Presentations
Support & Customer Service
Marketing
 
Microsoft Office
Microsoft Project
Microsoft Visio
 

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!
Microsoft Excel courses
Microsoft Excel 2021 / 365
Introduction to Advanced (*NEW*)
Microsoft Excel VBA
Introduction & Intermediate
Microsoft Excel 2013 / 2016
Introduction to Professional
Microsoft Powerpoint courses
Microsoft PowerPoint 365 (2021)
Ultimate all-in-one (*NEW*)
Microsoft PowerPoint 2019
Introduction to Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Word courses
Microsoft Word 365 (2019)
Introduction & Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
 
Microsoft Access courses
Microsoft Access 365 (2019)
Introduction & Advanced
Microsoft Access 2013/2016
Introduction to Advanced
 
Microsoft Outlook courses
Microsoft Outlook 365 (2019)
Ultimate all-in-one (*NEW*)
Microsoft Outlook 365 (2019)
Introduction to Advanced
Microsoft Outlook 2013/2016
Essentials
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project 2013
Great, CPD certified, cost-effective fast track courses that give you a thorough understanding
of building and running projects at Introduction and Advanced levels.
Microsoft Project 2019
This is the latest release of Project and we provide a comprehensive treatment of all you need to know, with tons of interactive content in courses for Beginners and Advanced users.
Microsoft Visio
Become a Visio master with our intensive but very easy-to-follow Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio 2013
Whether you're a new or advanced user, we provide two courses that will provide what you want. They give cost-effective, fast track learning that can take you from the basics through to the highest level.
Microsoft Visio 2106
We also provide a Beginners course for Visio 2016 that will give you a solid grounding in using the application, with no previous experience needed.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our Support and Service section with great courses for Customer Service
... all aspects covered!
Customer service courses
Here's a sample of what we cover:
  • Customer Service Essentials
  • Customer Service Skills Complete
  • Dealing With Angry Customers
  • Mastering Complaint Handling
  • Satisfying Challenging Customers
  • ... and more!
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
Customer service training
Successful management takes hard work! Take a look at our courses that give you the tools to get ahead of the rest.
Team Leadership courses
Here's How to Do It!
Practical ways to manage teams for success
Learn real-world techniques that get results:
  • SMART Goals & How to Use Them
  • Communication Skills for Managers
  • Building & Managing Trust
  • ... and much more!
Sales Management courses
Your Keys to Success are here!
Learn how to set up & manage sales teams
in a structured and professional way:
  • Creating a Solid Foundation
  • Setting Up Your Team for Success
  • Sales Processes & Selling Techniques
  • Forecasting, Setting Targets & Using KPIs
Great, easy-to-follow courses on how to succeed in sales, sales management and presentations
Drive Your Sales to New Levels
Selling Skills course
Learn how to sell more, to more people
Your Keys to Success are here!
Sales Management course
Manage your team for great results
Deliver Presentations that Get Results
Presentation Skills course
Build and deliver great presentations
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this