zandax online course logo
Home
 
Info, Blogs, Contact & Login
Learn
Tests

How to Save Excel File in PDF or XPS

From the ZandaX Video Tutorials Blog

Upgrade your skills, and your life, with ZandaX

Home  >  Blogs Home  >  Business Blog  >  Video Tutorials Articles  > 
How to Save Excel File in PDF or XPS

How to Save Excel File in PDF or XPS

A post from our Video Tutorials blog

      Written by Jordan James

PDF Files

PDF is the industry standard file format for file transfer for reading and printing across the Internet, so being able to save a file as a PDF (or XPS) document is an immensely important feature. Not only is it more convenient when emailing your documents to your colleagues or clients, but it might also prove to be useful when you need to give your file to a client but you don't want them to be able to edit details like prices and quantities.

[ Video tutorial produced by Activia Training and purchased by ZandaX ]


It's Easy with Modern Versions of Excel

In older versions of Excel, it was very difficult, where you would need to download a plug-in to save as a PDF file. Not any more. There are slight differences between each version of Microsoft Office, but essentially you are simply saving as one of these new file types.

So to save your file as a PDF, follow the steps below.


Step 1: Get Ready

Create your file as you normally would, then go to File -> Save & Send:

Save as PDF in Excel


Step 2: Create Your PDF

Choose Create PDF/XPS Document and then click Create PDF/XPS.

Create a PDF Document in Excel


Step 3: Name the File and Publish

Add a file name, select PDF as type from the drop-down menu, check the "Open file after publishing" box, then click on Publish


Step 4: View and Distribute Your File

Your file then opens in Adobe Reader. You can now email this or put a copy on to a shared network.

XPS Files

XPS was Microsoft's attempt to create a universal file format for protected documents - a little like a PDF - but it didn't fulfil its potential, and most people still use the Adobe PDF format. The reader for PDF is still free to download and so it has stood the test of time as the standard format for web based documents.

If you want to save your document as an XPS file, repeat the steps above but choose .XPS instead of .PDF in Step 3. After you save your file, it will open in your XPS reader - one is usually included with the Windows operating system.

Want Better Excel Skills?

We have online courses with full 12-months' access.
RRP from $49 – limited time offer just $12.00



 

Back to the Video Tutorials blog

Click the button for more Video Tutorials articles.

The ZandaX Business Skills blog

Click a panel for great articles on business skills

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
 
 
Leadership & Management
 
 
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2022
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
Likeability
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?


Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Assertiveness
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?


Close menu element
Information & Resources
ZandaX information
Information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management


Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback


Close menu element
Learn About:
 
Personal Development
 
Leadership & Management
Sales & Presentations
Marketing
 
Microsoft Office
Microsoft Project
Microsoft Visio
 

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!   All courses are CPD certified.
Microsoft Excel courses
Microsoft Excel 2021 / 365
Introduction to Advanced
Microsoft Excel 2013 / 2016
Introduction to Professional
 
Microsoft Powerpoint courses
Microsoft Powerpoint Introduction
Microsoft Powerpoint Advanced
 
Microsoft Word courses
Microsoft Word Introduction
Microsoft Word Intermediate
Microsoft Word Advanced
Microsoft Powerpoint courses
Microsoft Access Introduction
Microsoft Access Intermediate
Microsoft Access Advanced
Microsoft Outlook courses
Microsoft Outlook Essentials
 
 
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow courses on how to succeed in sales and presentations
Drive Your Sales to New Levels
Selling Skills course
Learn how to sell more, to more people
Deliver Presentations that Get Results
Presentation Skills course
Build and deliver great presentations
Your Keys to Success are here!
Sales Management course
Manage your team for great results
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this