zandax online course logo
Info, Blogs, Contact & Login

6 Tips for More Effective Project Milestones

From the ZandaX Project Management Blog

Articles to help to manage projects on time and on budget

Home  >  Blogs Home  >  Management Blog  >  Project Management Articles  > 
6 Tips for More Effective Project Milestones

6 Tips for More Effective Project Milestones

A post from our Project Management blog

      Written by Jordan James
What would it do to your project planning if every task and decision was given equal importance?  It would be pure chaos, to say the least. Without a way to measure your progress or plan the next stages of your project, you would be lost.

Confused Businessman

Whether you are developing a website for your business or working on creating a new product, making sure the project is completed on time without compromising the overall quality is a rather challenging task. And that's where project milestones can help. They help to reduce the chaos and bring clarity by way of providing actionable goals.

What are project milestones?

Project milestones provide a yardstick to identify and measure the progress of your project. They are strategic tools that help you define the priorities of the project. Milestones take a variety of forms. It could be a task, an event, a decision, a phase of the project, a specific sum of funding, a deliverable or even a deadline. It could be anything that holds some significance to your project.

Once defined, milestones provide a framework for monitoring the progress of your project and the project schedule. This forms the basis of reporting the status of the project.

So what exactly makes for an effective milestone? To help your project planning process a little bit easier, we have collected below our top 6 tips for more effective project milestones.

1) Make them specific

Milestones are not effective unless they are specific, and they also need to be clearly outlined. Anyone looking at a milestone should be easily able to tell what is required in order to reach it. If your milestones aren't specific, you or your team members will have a hard time getting things done. Having clearly defined actionable milestones for every member of your project team will help you reach the finish line much more effectively.

2) Focus on progression

An effective milestone is one that is progressive, one that progresses toward the end of the project journey. Each milestone should pave the way for reaching the next milestone - that's progression, and that is the way for successfully completing your project.

If a milestone at the start of a project is dependent on milestones that are due at the end of a project, you will be wasting a lot of time and your project's progress will be hampered. Once a milestone is completed, you should be able to move on to the next milestone in the process and complete it without difficulties.

3) Define the time-frame

For the best results, always make sure to clearly define the time-frame of each of your milestones. Each milestone should have a start time/date and end time/date. In the absence of these time-frames and concrete deadlines, you will never get anything done. Nip procrastination in the bud by mapping out the entire project journey with time-bound milestones.

4) Make sure they are attainable

Having a time-bound milestone is good, but make sure the milestone can actually be achieved in the given time-frame. If a milestone is too big or too complex for a given timespan, it will inevitably derail off course. If necessary, split a milestone into two smaller but attainable milestones that will give everyone the confidence to reach the finish line comfortably.

Project Milestones

5) Make them easy to understand

Each milestone should be easy to understand. If a milestone is full of jargon, you will find it much more difficult to present it to your clients, or third party organizations responsible for approving your project. An effective milestone is one that is easy to comprehend no matter who is reading it. The language should be easy, clear and simple to avoid confusion or miscommunication.

6) Keep them easily assignable

Each milestone should be assignable. When you assign a milestone to someone, the person should be able to get it done without hassles or depending on someone else. Individualise your milestones so you can minimise chaos and confusion.

Do you have any other tips for more effective milestones that we haven't included in our list? Let us know!

Back to the Project Management blog

Click the button for more Project Management articles.

The ZandaX Leadership & Management blog

Click a panel for great articles on leadership & management

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
Leadership & Management
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2022
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?

Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?

Close menu element
Information & Resources
ZandaX information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management

Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback

Close menu element
Learn About:
Personal Development
Leadership & Management
Sales & Presentations
Microsoft Office
Microsoft Project
Microsoft Visio

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!
Microsoft Excel courses
Microsoft Excel 2021 / 365
Introduction to Advanced (*NEW*)
Microsoft Excel VBA
Introduction & Intermediate
Microsoft Excel 2013 / 2016
Introduction to Professional
Microsoft Powerpoint courses
Microsoft PowerPoint 365 (2021)
Ultimate all-in-one (*NEW*)
Microsoft PowerPoint 2019
Introduction to Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Word courses
Microsoft Word 365 (2019)
Introduction & Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Access courses
Microsoft Access 365 (2019)
Introduction & Advanced
Microsoft Access 2013/2016
Introduction to Advanced
Microsoft Outlook courses
Microsoft Outlook 365 (2019)
Ultimate all-in-one (*NEW*)
Microsoft Outlook 365 (2019)
Introduction to Advanced
Microsoft Outlook 2013/2016
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow courses on how to succeed in sales and presentations
Drive Your Sales to New Levels
Selling Skills course
Learn how to sell more, to more people
Deliver Presentations that Get Results
Presentation Skills course
Build and deliver great presentations
Your Keys to Success are here!
Sales Management course
Manage your team for great results
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this