zandax online course logo
Info, Blogs, Contact & Login

How To Maximise Your Training Budget

From the ZandaX Training & Coaching Blog

Articles to help you to become a better trainer and coach

Home  >  Blogs Home  >  Management Blog  >  Training & Coaching Articles  > 
How To Maximise Your Training Budget

How To Maximise Your Training Budget

A post from our Training & Coaching blog

      Written by John B
Doing a search on the internet on how to maximise your training budgets seems to always bring up the same issues. It almost seems like once one article has been written, everybody else has copied it to some extent and then either added or left out one or two things that they felt were relevant to their company. While those generic issues are often good advice, is there anything else that you can consider?

Also, almost all suggestions that I found make the assumption that companies can afford some internal training or setting up E-learning systems. That almost seems to exclude small companies. Just because a budget has been allocated does not mean that it is a large company. The budget could be tiny but still set up because even small companies can value training.

Training Room

So, let's look at some ways that will maximise the money or resources that you have been given.

Focus on the MUST HAVES 

Decide on what is absolutely mission critical. There might be First Aid courses etc. that your company has to have done to comply with legal obligations.Most of the courses that would fall under this category are all health and safety related. While the need for safety is paramount, it can be a pity of a pity too. It means that a substantial portion of any given training budget is used up on maintaining the status quo, rather than improving how you operate, help clients etc.

Similarly, there might be other courses that are not legally stipulated but are felt to be absolutely critical. Plan those first so you know that they are taken care of.

Train in groups

If there is training to be done, see if it will benefit a group rather than just one or two people. The cost per delegate usually drops substantially if this is true.

This can actually be done in a couple of ways. Firstly, you may still choose to send the delegates to public classes, but you can often get multi-delegate discounts, where each person that you add is at a lesser amount.

Secondly, If you can arrange a private session for just your staff, you normally get different rates to that of booking people on public classes. These usually have a different pricing structure to public classes, and definitely are aimed at getting value for money out of the session. They could be done at either your location or the training company's.

Depending on the training companies that you are considering, the threshold at which the group session becomes more cost effective than single people can differ. Do they have a flat rate for up to 8 people? That's great if you have 8 people, but what if you have only 5? Other companies may have a flat rate to get to you, then a small increase per extra delegate, and that can work out better for you.

Beware the cheap looking alternative

Training is not always just about costs. The lowest price might mean the lowest quality and then the training needs to be redone. Another example is E-learning. Many companies have decided to implement an ELearning programme but have then discovered that six months or a year later, people are not actually attending or completing the training. E-learning very often turns out to be like the tourist attraction near to your home. As it is always there, you may think that you can do it at any time. Those companies have then gone back to instructor-led training as that was easier to ensure that delegates actually attended.

See what is available for free

You may be able to get some courses for free, but it's more likely that some of the related items could cost nothing. Free skills appraisals, free tools or companies that do not charge extra to bespoke a class could be selected. Therefore, free skills appraisals and free tools can provide helpful information at no cost whatsoever apart from the time it took to find them.

See what grants are available

As above, there might be training that you could get paid for. Grants could be available from the government. In some industries, companies have to belong to a charter and they can then claim some of the money back for training. Different grants become available all the time and are worth investigating. It might mean that you could receive a grant for some of your training. This then frees up the rest of your training budgets for other courses.

Want Better Management Skills?

We have online courses with full 12-months' access.
RRP from $99 – limited time offer just $25.00

During tough times, don't get rid of internal trainers

When times get tough (such as in a recession) internal trainers are often the first people to go. This is typically a short-sighted decision. Having to make people redundant can be costly, especially as you may have to rehire in six to twelve months when things improve again. If you do have internal trainers, why not look to see if they cannot cover additional courses in order to make more use of their time? They could also assist in some other role for part of the time.

Internal Trainer

Keep staff turnover low

How often do some companies have to repeat the same training due to staff turnover? Training which is done a year ago has to be repeated because all of the people that attended have been replaced. Are there ways to motivate staff so that they stay with your organization? Perhaps additional training in other areas would be less than the cost for the same training again?

Tell training companies what you actually need

Many people try to keep their cards close to their chest. By opening up and letting a company know what you are dealing with about what you are trying to achieve, they might be able to make a plan for you. For example, a company might need ten people trained on Time Management and another person on Receptionist skills. By informing a company about this situation, they might be able to suggest something such as if you book ten people at the same time, they could allow the one for Receptionist skills to attend for free. Most training companies will try for a win-win scenario.

Commit fully

By committing to training, and often to one provider, you can purchase training at reduced rates. Whether called Training Days, Training Coupons, Training Vouchers, Training Passes etc., most training companies will be able to give you a reduced rate if you commit to them. By informing a training company about whether they provide Training Vouchers, Training Passes, Training Days or Training Coupons will enable you to save a considerable sum of money.

Give management feedback on Return on Investment for Training

The people that make the decisions on what their budget is for training will want to know that they are getting value for money. How often are you actually giving feedback to them? If you can work out some examples of exceptional Return on Investment for Training, make sure that these people receive it. The likelihood is that if you can get to them see training as an investment, rather than a cost, you might get more in the future.

Want Better Management Skills?

We have online courses with full 12-months' access.
RRP from $99 – limited time offer just $25.00

Back to the Training & Coaching blog

Click the button for more Training & Coaching articles.

The ZandaX Leadership & Management blog

Click a panel for great articles on leadership & management

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
Leadership & Management
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2022
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?

Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?

Close menu element
Information & Resources
ZandaX information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management

Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback

Close menu element
Learn About:
Personal Development
Leadership & Management
Sales & Presentations
Microsoft Office
Microsoft Project
Microsoft Visio

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!
Microsoft Excel courses
Microsoft Excel 2021 / 365
Introduction to Advanced (*NEW*)
Microsoft Excel VBA
Introduction & Intermediate
Microsoft Excel 2013 / 2016
Introduction to Professional
Microsoft Powerpoint courses
Microsoft PowerPoint 365 (2021)
Ultimate all-in-one (*NEW*)
Microsoft PowerPoint 2019
Introduction to Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Word courses
Microsoft Word 365 (2019)
Introduction & Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Access courses
Microsoft Access 365 (2019)
Introduction & Advanced
Microsoft Access 2013/2016
Introduction to Advanced
Microsoft Outlook courses
Microsoft Outlook 365 (2019)
Ultimate all-in-one (*NEW*)
Microsoft Outlook 365 (2019)
Introduction to Advanced
Microsoft Outlook 2013/2016
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow courses on how to succeed in sales and presentations
Drive Your Sales to New Levels
Selling Skills course
Learn how to sell more, to more people
Deliver Presentations that Get Results
Presentation Skills course
Build and deliver great presentations
Your Keys to Success are here!
Sales Management course
Manage your team for great results
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this