zandax online course logo
Home
 
Info, Blogs, Contact & Login
Learn
Tests

5 Tips for Managing Project Teams

From the ZandaX Project Management Blog

Articles to help to manage projects on time and on budget

Home  >  Blogs Home  >  Management Blog  >  Project Management Articles  > 
5 Tips for Managing Project Teams

5 Tips for Managing Project Teams

A post from our Project Management blog

      Written by Jordan James
A team – and the way members of this team work together - can make or break a project, so developing an effective project team is one of the primary responsibilities of a project manager.

However, it's not always as easy as it sounds. When you conduct interviews for team members, you're usually focusing on the individual. And although you might be able to discern to some extent whether your employee would work well in your team, it's not always certain.

Teamwork

In fact, every member of your team might seem like a team player at first, but you won't be able to know how they actually work until your project starts and they need to work together.

So what can you do to create an effective team and ensure the success of your project? Below are my top five tips for managing effective project teams.

1. Spend some time building your team

Throwing an untested, shiny-new team head first into the project is never a good idea. Before your project truly kicks into high gear, assign small tasks to the team to make them collaborate. In order for your team to be at its best, you need to give the team members time and space to get used to each other and adapt to different personalities and work styles.

This also gives you an opportunity to observe how your people work with each other. There will be some who get along well and would improve each other's performances. In some cases, however, the opposite might be true. Observing them before the project kicks off will help you assign essential tasks in the project planning stage.

Take a note of all the people who seem to work better alone, as well as those who get along well with everyone. You should also understand the level of productivity of each team member. Based on how everyone works and interacts with others, you can plan your project tasks with maximum efficiency.

2. Create unity

Regardless of what the overall aim of your project is or what industry you work in, your team will consist of an eclectic mix of people so, as the project leader, you need to ensure that they have something in common that unites them. The best way to do this is to create a team identity.

Give your team a goal and a vision. If you have divided your workforce into several different teams, you can find ways to introduce friendly competition, not only to increase productivity, but also to reinforce team identity. People work better if they feel like they are a part of something bigger and are contributing in a vital way. Competitiveness can forge better team relationships and drive your project ahead.

It also helps to define team procedures based on the way members work and handle various tasks. You can encourage them to come up with their own procedures and ways of communication. This way, they will find a method they're comfortable with. If they're comfortable, they will work better.

You also need to pay careful attention to any arguments that might develop. Sometimes your employees will be able to resolve all their personal issues without your interference. In this case (as long as it doesn't affect their working relationship), you shouldn't be concerned. However, if they lose their ability to work with each other, you might need to consider involving yourself in the equation.

As a project manager, you need to acknowledge everyone's skills by clarifying their authority. For example, if one person amongst your employees is the best artist and graphic designer, they should have authority in the tasks that require graphic design and an artistic eye.

 3. Specify roles

Make sure to establish a chain of command right at the beginning so that your team can function properly. This is especially crucial when you're in charge of a large workforce for a long-term project. You need to implement a proper structure, so that the communication between different teams and their members happens smoothly.

Some managers believe that they don't need to establish a command structure and that it would disrupt individual creativity. However, without a clear definition of roles and authority among the team, your employees might not be able to work with complete confidence. Contrary to popular belief, structure is important even in a free-flowing and creative environment.

Roles and Responsibilities

The best way to give your workforce a structure is to distribute responsibility among your team members. Select a person in every team who will have to supervise the overall task. He can be the person responsible for keeping the entire group on track, and ensuring all aspects of their assignment are coming along well. This person will have the primary responsibility.

The secondary responsibility falls on individual team members who are assigned portions of the task. For example, if one particular unit has been assigned the design, the primary responsibility rests on the design team leader while the secondary responsibility lies on the shoulders of individual designers who handle various tasks. You can also select a person to do a final quality check before the task is submitted.

4. Motivation

Keeping a team motivated is a full time job, especially during long term projects. If the work becomes too monotonous or stressful, your employees might start to get bored or irritated, which can lead to a drop in momentum and productivity.

The key to a productive workforce is to create opportunities and avenues that will motivate them. One way to achieve this is by setting goals and targets. The end of the project is a distant goal to aspire to, and it won't generate much excitement in your employees. If you set challenging goals and encourage a bit of competitiveness, you'll bring new life to the project.

Another way to motivate your teams is by showing them their progress. Let them know if they've achieved any milestones or set any records. If they're aware of their own contribution, they might want to work even harder to reach more targets.

5. Accountability

Holding a person accountable for their mistakes, their lack of productivity or teamwork is vital for the smooth progress of your project. There are certain managers who feel uncomfortable and would be happy to avoid the subject, but that's not a good idea. By holding your employees accountable, you're encouraging productivity amongst all your team members. This also shows that mistakes won't be ignored and you take them and their contribution to the project seriously.



Do you have any other tips for managing project teams? Make sure to let us know below!

Back to the Project Management blog

Click the button for more Project Management articles.

The ZandaX Leadership & Management blog

Click a panel for great articles on leadership & management

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
 
 
Leadership & Management
 
 
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2022
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
Likeability
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?


Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Assertiveness
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?


Close menu element
Information & Resources
ZandaX information
Information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management


Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback


Close menu element
Learn About:
 
Personal Development
 
Leadership & Management
Sales & Presentations
Marketing
 
Microsoft Office
Microsoft Project
Microsoft Visio
 

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!
Microsoft Excel courses
Microsoft Excel 2021 / 365
Introduction to Advanced (*NEW*)
Microsoft Excel VBA
Introduction & Intermediate
Microsoft Excel 2013 / 2016
Introduction to Professional
Microsoft Powerpoint courses
Microsoft PowerPoint 365 (2021)
Ultimate all-in-one (*NEW*)
Microsoft PowerPoint 2019
Introduction to Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
Microsoft Word courses
Microsoft Word 365 (2019)
Introduction & Advanced
Microsoft PowerPoint 2013/2016
Introduction & Advanced
 
Microsoft Access courses
Microsoft Access 365 (2019)
Introduction & Advanced
Microsoft Access 2013/2016
Introduction to Advanced
 
Microsoft Outlook courses
Microsoft Outlook 365 (2019)
Ultimate all-in-one (*NEW*)
Microsoft Outlook 365 (2019)
Introduction to Advanced
Microsoft Outlook 2013/2016
Essentials
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow courses on how to succeed in sales and presentations
Drive Your Sales to New Levels
Selling Skills course
Learn how to sell more, to more people
Deliver Presentations that Get Results
Presentation Skills course
Build and deliver great presentations
Your Keys to Success are here!
Sales Management course
Manage your team for great results
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this