9 Easy Time Management Tips
A post from our Time Management blog
Written by Ashley Andrews
You shouldn't have to put longer hours in at the office in order to get through more work. By managing your time more efficiently, you can easily become more productive and also create better quality work. This may seem difficult, as most people feel they are doing all they can with the time they have been given, but there are always things you can do to
improve your time management
These easy time management tips will help you become more focused on your work and get you to stop wasting valuable time at the office. With only so many hours in a day, you should be doing what you can to improve how you use this valuable commodity.
1. It's All About Priorities
The most important thing about time management is to understand your priorities and complete high priority tasks first. Consider your workload and identify the few tasks which are the most important to complete and focus on doing them first. Once you have completed those tasks you will at least know that you have reached your main objectives for the day. You can then move on to the tasks that are next on your priority list.
2. Don't Take on Too Much Work
Taking on too many responsibilities is counterproductive and will just add on more stress. Take on what you can and don't overload yourself with work. That way, you can make better use of your time, rather than stressing out about all the work you have to complete.
Only take on those tasks that are truly important and that you know you can handle. Although time management is all about using your time efficiently so you can get more work done, there is a limit and you need to learn how to say no.
3. Get Into a Routine
One of the best ways to improve your time management is to come up with a routine
. Once you get used to doing tasks on a regular basis, the actions become automatic and you can streamline the process.
Try and identify regular tasks at work and build up a routine to get through the work efficiently. The more used you become to your routine, the quicker and more easily you can get through it.
4. Get Enough Sleep
You may think that getting up earlier to try and fit more activities into your day is a great way to be more productive. However, your body will need enough sleep to be able to handle all the work. If you don't get enough sleep, you will easily find that you get more easily distracted and that it takes you longer to complete tasks.
You should aim to get 7 to 8 hours sleep every night. This is just enough sleep to allow your body to function at its best. Your body will let you know if you are not getting enough sleep, so pay attention to what it has to say and get to bed on time.
5. Concentration is Key
Most people lose out on productivity by getting caught up in distractions. The key to becoming more productive and managing your time more efficiently is to avoid distractions
and focus all of your energy into the task at hand.
If you notice that there are things that continuously take your time away from work, then you should do your best to eliminate these distractions from your life. Remember that once you have completed your work, you will have the time to concentrate on other activities. Your aim should be to complete your work quickly and efficiently.
6. Get in the Mood
There are certain things that can help get you in the right state of mind to get on with your work. Most people find that they can improve their concentration when they are in a quiet room with minimal background noise so as to rid themselves of distractions.
You may find that what works best for you is to have some music in the background or white noise. If you work in an office, then you may not have much choice as to your surroundings, but you should do what you can to improve your focus.
7. Be Decisive
When you are faced with an important task but are not quite sure how to handle it, or do not feel ready to begin, then it can become really easy to procrastinate. As hard as you may try, it's normal to try and delay the inevitable when you think you still have the time to get things done.
Try and become more decisive and work on your will power. Stop yourself from letting your mind wander and bring the focus back onto your work. Once you get used to deciding that it is time to get on with your work, you can build up your will power so it becomes easier to concentrate on any given task.
8. Allow Yourself to Make Mistakes
It's easy to allow yourself to get caught up in the details and behave like a perfectionist, but this can be a massive hindrance to completing your task on time. Try and forget about the smaller details and just keep going with your work.
You can always go back and fix any mistakes, but as long as you get started on the task then you can work your way towards completing it. Once you have finished the bulk of the task, you can take some time to check over your work and see if there are any areas for improvement. This will stop you from wasting time trying to get every detail right along the way.
9. Don't Stop Trying
It may seem difficult to break the habit when you get used to one way of working, but you should always be looking for areas of improvement in the way you do your job. You should become more aware of how you work and take note of any times when you have been particularly efficient or good with time management.
You should seek to replicate those conditions in the future and incorporate these things into a routine. Everybody is different and is motivated by different things, so you should be looking at what works best for you. By continuing to improve your routine, you can get through your work quicker and move on to bigger and better things.