zandax online course logo
Info, Blogs, Contact & Login

9 Ways to Delegate Tasks More Effectively

From the ZandaX Time Management Blog

Articles to help you get more from every day of your life

9 Ways to Delegate Tasks More Effectively
A post from our Time Management blog

      Written by Ashley Andrews
If you are a manager or a business owner, delegation is going to be a crucial part of your success. For some people delegation is a relatively simple process, yet others still find it rather daunting.

Some of these people just get it completely wrong and end up delegating a task to the wrong person, which compromises the success of their project. Others may simply not feel confident about doing so or know exactly how to do it efficiently, therefore they keep burdening themselves with too much work that is beyond their current skill set.

Too Much Work

For a workplace to run smoothly, however, there needs to be delegation. This is even more important for business owners who feel overwhelmed by all the work they need to do each day and could do with a little help by delegating some of their tasks to more qualified people.

However, if you really want to boost workplace productivity, you can't just delegate to anyone – delegating effectively means delegating tasks to the right people at the right time. If you struggle with this area of your work or need some tips on how to delegate tasks more effectively, read on and find out what our top nine tips would be.

1. Identify your weaknesses

The first and most important step towards effective delegation is identifying your weaknesses. There are no doubt tasks that you don't feel comfortable with or ones that are simply outside of your area of expertise. Perhaps you are a business owner and you don't know how to write content. Instead of slaving away with this task, feeling stressed and overwhelmed by it, find someone in your organization who can do this for you.

2. Pick the right person

Now you know what your weaknesses are, it's time to delegate those tasks to the right people. Look for people who have the necessary skills for each particular task. If content writing and creation is your weakness, for example, then you'll need to outsource this task to people more qualified. If necessary, you may need to hire additional employees for certain tasks. If you already work within a business then find staff that fit the skill requirements you are looking for.

3. Explain the requirements

Once you've picked a qualified team member to delegate to, you need to make sure to explain clearly what is expected of them. It's startling how many employees don't know exactly what is expected of them with their roles. So make sure you explain to them what you expect them to do each week and even each day. It may be a good idea to write this down so that they have a checklist they can refer to throughout the day.

4. Create a follow-up and feedback system

Creating a follow-up and feedback system is crucial to effective delegation and making sure that your employees are successfully following the tasks that you have given to them. Always check back in with them either during the day or at the end of the day to make sure they are on track with what they are doing. Give them necessary feedback to make sure that the project gets completed in time and in a way you wanted it to be done.

5. Trust your employees

When you delegate a task, you need to try and have some faith in the employee to get the job done. This means showing your trust in them and giving them some room to come up with their own ideas. This way, you'll find that they'll end up being more creative and more valuable to the team in general.

6. Set deadlines

Deadlines are a great way to make sure that you keep your staff on track with their delegated task. When setting deadlines for a particular task or sub-task, make sure to set it within a reasonable time-frame and follow instructions from the five points above regarding giving clear instructions.


7. Create a reward system

As a manager or business owner, it's important to recognise hard work. Always show your employees that you appreciate their effort even if it's in the form of a compliment. It can make a massive difference to employee morale and it will increase their productivity at the same time. Positive reinforcement is vital for employee performance.

8. Take care of unexpected problems

You may delegate a task and the responsibility that comes with it. However, sometimes when an unexpected problem occurs, your employee may not know how to deal with it. It may be a problem outside of their expertise and experience level to handle adequately. If this occurs then it's up to you to step in as, take charge and fix it.

9. Be careful with reverse delegation

Some employees you delegate tasks to will try to delegate certain aspects of the task back to you. As long as you know they indeed do have the skill set to handle the task then you must learn to say no. This is about encouraging them to be responsible and developing their leadership skills.

Delegating tasks isn't always an easy process but it's one that is crucial to the overall productivity of a workplace or a business. Follow the 9 steps above and you'll have a much easier time delegating tasks effectively in the future.

Do you have any other tips you would add to the list? Let us know!
More Recommended Articles
Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
online logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2021
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?

Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?

Close menu element
Information & Resources
ZandaX information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management

Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback

Close menu element
Learn About:
Personal Development
Microsoft Office
Microsoft Project
Microsoft Visio

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!   All courses are CPD certified.
Microsoft Excel courses
Microsoft Excel Introduction
Microsoft Excel Professional
Microsoft Excel Intermediate
Microsoft Excel Advanced
Microsoft Powerpoint courses
Microsoft Powerpoint Introduction
Microsoft Powerpoint Advanced
Microsoft Word courses
Microsoft Word Introduction
Microsoft Word Intermediate
Microsoft Word Advanced
Microsoft Powerpoint courses
Microsoft Access Introduction
Microsoft Access Intermediate
Microsoft Access Advanced
Microsoft Outlook courses
Microsoft Outlook Essentials
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting.
... There's lots more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this