Home
 
Info, Blogs, Contact & Login
Learn
Tests

7 Tips on How to Use Your Voice Effectively in a Presentation

From the ZandaX Presentation Skills Blog

Articles to make you more effective in your presentations

Home  >  Blogs Home  >  Business Blog  >  Presentation Skills Articles  > 
7 Tips on How to Use Your Voice Effectively in a Presentation

7 Tips on How to Use Your Voice Effectively in a Presentation

A post from our Presentation Skills blog

      Written by Ashley Andrews
Although very few people realise just how much their voice conveys when they speak, just with the right emphasis or an alteration in tone, it's possible to change the meaning of a sentence entirely.

There are some people who can use their voice to their best advantage and they do it naturally. They have that effortless eloquence and are always able to convey their thoughts and opinions in a clear and concise way.



And although not all of us are born with these skills, everyone can speak well - they just need to develop their skills. To help you do just that, here are 7 tips on how to use your voice effectively in a presentation.

1. Intonation and rhythm

If you speak in a flat voice with no variation in tone or rhythm, you're more likely to put people to sleep rather than pique their interest. Monotony puts people off very easily, and will also make you appear uninterested and robotic, so try to avoid it.

When you're practising your presentation, always try to decide which words, phrases, and paragraphs would have the most impact on your audience and put gentle emphasis on that. Mind you, this should be natural and free-flowing. The cadence of your voice should be smooth, so unnecessary emphasis or fluctuations in tone would ruin your purpose.

2. Volume

When giving a presentation, you always need to mind your volume. That's not to say that you should speak softly all the time – the key here is to make your voice audible to everyone in your audience. If you have a larger audience, speak loudly and project your voice outward. If you have a smaller audience, however, try to speak softer.

The intention is to ensure that people are listening to you, and are able to hear your words comfortably. It they have to strain to hear you or cringe at the loudness of your voice, you're making them uncomfortable. Eventually, they might decide that listening to you requires too much effort and will tune you out.



3. Emphasis

People who speak are rarely aware of the importance of emphasis, but those who write definitely are. Emphasis can completely alter the meaning or sentiment conveyed by a sentence. Take the following examples into consideration. Read these sentences aloud by emphasising the italicised words.
  • He was misbehaving in the office last week.
  • He was misbehaving in the office last week.
  • He was misbehaving in the office last week.
  • He was misbehaving in the office last week.
  • He was misbehaving in the office last week.


4. Clarity and enunciation

Have you ever been reprimanded by your parents or elders for mumbling? It's very frustrating for the audience to sit through a presentation where they have to guess what you're saying at times. Clarity is very important in speaking, especially during a presentation.

As I mentioned before, always make sure that your audience can hear and understand you. If you don't enunciate your words correctly or are prone to mumble and murmur indistinctly, you'll frustrate your audience. They shouldn't be forced to guess what you mean. Always try to speak as clearly as possible, and make sure that even people at the far end of the room are able to hear your words properly.

5. Pause

A pause at the right time can have a profound effect on your audience. Not only does it give them time to consider what you've said, but a pause immediately following an important point will imprint it in their mind. The very best of speakers know not to rush through their presentation. They'll pause in between important sentences in order to draw your attention to that sentence, forcing you to contemplate it, to pay keener attention to it.



You can utilise that same tactic with your audience. When you're practising your presentation, make note of the important points. You can mark out the things you want your audience to remember easily. Once you've done that, use it in your presentation. You'll soon find that people are able remember the points that had pauses before or after them better.

6. Pace

Speaking too fast makes you look anxious, but speaking too slowly can make your audience think you doubt their intelligence. When you're practising your speech, try different paces until you find a speed that sounds both natural and clear. The pace of your words should be comfortable, and it shouldn't strain you or your audience in any way. With that in mind, go for an easy, steady pace and you'll engage your audience better and seem more confident as well.

7. Emotion and expression

It's vital to let your voice express what you feel. If you're talking about a subject that you feel passionate about and your voice is soft, gentle and mild, your audience isn't going to get the message. Expressing emotion through your voice is natural. You do it every day and consciously hold that back when you're giving presentations. It's understandable that you want to appear professional and proper.

However, today, individuality and honesty is prized in the corporate sphere. Injecting your feelings into your voice is an expression of that honesty. That's not to say that you should become sentimental or be overly emphatic. You just need to find the right tone that conveys your honest opinion on the matter. That's what adds a voice to your presentation.

If you follow these tips and practise them regularly, you'll notice a considerable difference in the way people react to you. Not only will you find that they pay attention to you, but you will also be able to engage them better.

             


Do you have any other tips on how to use your voice effectively in a presentation? Let us know!

Back to the Presentation Skills blog

Click the button for more Presentation Skills articles.

The ZandaX Business Skills blog

Click a panel for great articles on business skills

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
 
 
ZandaX online training course logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2021
Close menu element
See how you score on a range of skills that are critical to your well-being and performance
Communication Skill test
Communication Skills
How Can You Communicate Better?
Would you like to see what kind of communicator you are? And how you can improve the effectiveness of your communications?
Likeability test
Likeability
How Much Do People Like You?
Do you sometimes wonder just how likeable you are? And wouldn't you like to see how you can (genuinely) become more likeable?


Time Management test
Time Management
How Can You Make More Use Of Your Time?
Are you frustrated by how easily time slips away? Do you get frustrated when things don't get done just because you run out of time?
Assertiveness test
Assertiveness
Are you Passive, Aggressive or Assertive?
Would you like to know where you fall on the behavior spectrum? Does your response to events sometimes surprise you?


Close menu element
Information & Resources
ZandaX information
Information
Read more about us, our Privacy Policy and our Terms of Service
See how we want to help you, and how we make everything easy for everyone
Callback request
ZandaX Blogs
Articles to increase your knowledge and understanding in key areas of your life and career.
Read our blogs on Personal Development, Business Skills and Leadership & Management


Time Management test
Log In
Log in to your online dashboard
View your courses, review what you want and download your workbooks and certificates
Assertiveness test
Contact Us
An easy online form to get in touch
With options for More Information, Customer Service and Feedback


Close menu element
Learn About:
 
Personal Development
 
Leadership & Management
 
Marketing
 
Microsoft Office
Microsoft Project
Microsoft Visio
 

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
We have everything covered: learn all applications at all levels!   All courses are CPD certified.
Microsoft Excel courses
Microsoft Excel Introduction
Microsoft Excel Professional
Microsoft Excel Intermediate
Microsoft Excel Advanced
Microsoft Powerpoint courses
Microsoft Powerpoint Introduction
Microsoft Powerpoint Advanced
 
Microsoft Word courses
Microsoft Word Introduction
Microsoft Word Intermediate
Microsoft Word Advanced
Microsoft Powerpoint courses
Microsoft Access Introduction
Microsoft Access Intermediate
Microsoft Access Advanced
Microsoft Outlook courses
Microsoft Outlook Essentials
 
 
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD certified Microsoft Project courses.
Microsoft Project courses
Microsoft Project Introduction
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
Microsoft Project Advanced
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD certified Microsoft Visio courses.
Microsoft Visio courses
Microsoft Visio Introduction
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
Microsoft Visio Advanced
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Take a look at our new Marketing section which we begin with two great books on Copywriting
... there will be more to follow, so stay tuned!
Copywriting books
Copywriting for Results
A two-book set that will give you all you need to write great copy every time.
Get the first book to learn the process, then the second to see how to apply it to all media types.
  • Copywriting for Results: Your Complete Guide
  • Copywriting for Results: Putting It Into Action
Watch This Space
We have more in the pipeline so be sure to check back soon to see what's new!
More marketing books
Take a look at our new Leadership & Management section which we begin with a superb course on Managing Teams
... there's lots more to follow, so keep in touch!
Team Leadership courses
Team Leadership & Line Management
For practical advice on managing teams for results.
Make your team successful and more positive with tons of real-world techniques that work.
  • Team Management for Line Managers & Supervisors
  • Building High Performing Teams (in production)
Watch Out For More!
We have more courses in the pipeline so check back soon to see what's new!
More team leader courses
Great, easy-to-follow CPD certified courses on skills that will change your life!
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this