zandax online course logo
Info & Resources

5 Ways to Avoid Communication Barriers in any Environment

From the ZandaX Communication Blog

Articles to help you improve your communications

<< Back to Communication articles

5 Ways to Avoid Communication Barriers in any Environment
A post from our Communication blog

      Written by Ronnie Peterson
Miscommunication can cause a host of issues in any environment, be that at home, work, a club or elsewhere.

There are so many different styles of communication out there that they often clash with each other. There could be cultural, psychological, or personal barriers. Or it could simply be the case that strong communication skills are not something that come naturally to many people.

It can sometimes feel like some communication barriers are too difficult to get past, leading to a number of problems and slowing down progress and efficiency.

I'm here to tell you that there are many possible solutions that can help you avoid, and even overcome, many of these issues.

In this article, I’ll go through some of the most common communication barriers that people face, as well as 5 ways that you can try to avoid them and potentially overcome them.

Want to Communicate More Effectively?

We have online courses with full 12-months' access.
RRP from $109 – limited time offer just $12

What kind of communication barriers can you come across in any environment?

I’ve pulled together a list of some of the most common communication barriers that you’re most likely to witness in any environment, though there are a host of others you may witness.

When people listen just to respond, they don’t understand the point others are trying to make.

Sometimes people can be too focussed on their own personal agenda during a discussion. You could spend too much time formulating your own response while others are speaking, without actually listening to them.

This means that you’re unlikely to understand the point that others are trying to make, as you’re too focussed on the thoughts in your head.

It is possible to try and cram too much information into one statement, when trying to get your point across.

When you have a lot of different things on your mind, you sometimes feel the need to just get it out there as soon as you get the chance to speak.

By doing this, you risk overloading those around you with too much information and potentially confusing them.

A lack of confidence or shyness can be the biggest barrier to effective communication.

If you’re not a naturally confident or assertive person, you may find yourself struggling to become a strong communicator.

Any lack of self-worth causes you to question your own opinions. You may not then deliver them with as much conviction as you should. In fact, a lack of confidence can cause many people to completely retreat into their shell and not communicate at all.

Emotionally driven dialogue can lead to issues.

When having an exchange with someone, especially in the workplace, it can be extremely helpful to leave emotion out of it.

Feeling strongly about something is not a bad thing, but it can impact your communication style negatively if you don’t keep a control of your emotions.

Communication through technology can cause misunderstandings

In this day and age, many of us are using email and messaging to communicate. It can be so easy to misconstrue someone’s tone or point if you can’t see them or hear them in person.

So those are some typical barriers. Now let s looks at how to work around them.

5 methods to avoid communication barriers in the future:

1.  Have clarity of thought before speaking out

Before you try and get your point across to others, you should be very clear yourself on what you are hoping to convey.

Arranging your thoughts before verbalising them can help you communicate much more clearly and succinctly.

You’re much more likely to stay on point, and your listeners are much less likely to be left bored or confused.

It's a better idea to say something like, "I've got a few ideas here. Let me go through them one at a time. We can treat each one on its own merit."

Then, you can give the first one, discuss it, before giving the next one.

If you’re unsure that your point has come across as you intended it to, you can also ask your listeners if the point you’ve made is clear. Whereas, if you've just given a whole lot of points at once, you're then going to get questions from all over the place.

Want to Communicate More Effectively?

We have online courses with full 12-months' access.
RRP from $109 – limited time offer just $12

2. Learn to listen

As simple as it sounds, you’ll be surprised how many people out there don’t know how to listen well.

Not understanding those who you are trying to communicate with will lead to a conversation fraught with misunderstandings.

If you don’t understand the point that someone is trying to make, don’t be afraid to ask them to repeat it, or explain it further in a polite manner.

3. Take care of your body language and tone

Often, when people think of improving their communication skills, they focus a lot on verbal communication.

But non-verbal communication such as your tone of voice and body language, is equally important.

If you are unintentionally coming across as hostile or emotional through your body language or facial expressions, this can cause misunderstandings or cause others not to want to engage with you.

Keep your emotions in check, try to maintain eye contact, and adopt a relaxed tone when conversing with others.

4. Build up your confidence by asking for feedback and observing others

If a lack of confidence is leading to a communication breakdown, then you may need to consider using different tactics to improve your skills, to the point that you start to feel more confident.

Focus on improving your skills by practicing in front of those who you may feel more comfortable with.

You can also ask those whose advice you value to give you feedback and critique your communication style after a discussion. Just knowing that you are working on improving your communication skills and practicing will make you feel more confident over time.

5. Communicate face to face on the important issues

As tempting as it can be just send an email or shoot over a text message, try and avoid doing this for more important or personal things.

Having that face to face dialogue means you can convey your point more clearly, with your body language as well as your tone of voice.

It can also help to clear up any misunderstandings or distortion of the message that could occur through other mediums.

Besides, I really can't see your spouse wanting to cover which college your child goes to by text! Some things just need to be done face to face, if only to show how important they are, and how seriously you're taking it.

Hopefully, the above article will help you understand and avoid potential communication barriers in the future.

Remember, becoming a strong and effective communicator takes time and practice. Over time, using these strategies can lead to better communication in your personal relationships,  and more productive workplace environments as well.

Want to Communicate More Effectively?

We have online courses with full 12-months' access.
RRP from $109 – limited time offer just $12

Online courses to boost your skills
Click a button to see more about each course
Personal Development
Microsoft Software
online logo
ZandaX – Change Your Life ... Today
All content © ZandaX 2020
Information & Resources
Contact us
About Us
Read how we are in business to help you to change your life by being better at what your do!
Callback request
Development Tests
See how you score on a range of skills that are critical to your well-being and performance
More information
Log In
Here's your handy log in to your courses: all you need is your email address and password!

Terms of Service
Terms of Service
Here's the legal stuff, all in plain English, which makes things easier for everyone
Privacy Policy
Privacy Policy
We have no intention of ever mis-using your personal data, so here it is in writing!
CPD certified logo
CPD Accredited
With our CPD accredited courses, you can be confident of the highest standards of content and delivery
Our Courses
Personal Development
Microsoft Office
Microsoft Project
Microsoft Visio

[NOTE: Mouse over the titles above,
then to visit the website pages you want,
click on the links in the right hand panel]
Our courses
Microsoft Project
Enhance your project management with our two intensive but very easy-to-follow CPD accredited Microsoft Project courses.
Microsoft Project courses
Get a solid foundation in Project software to create solid, resilient project plans.
You don't need prior experience with Project: just be able to use a PC with Microsoft Windows.
The Advanced course takes you to a level that will put you in complete control of your projects.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Microsoft Visio
Become a Visio master with our two intensive but very easy-to-follow CPD accredited Microsoft Visio courses.
Microsoft Visio courses
Get a solid base for using Visio to create high quality, impressive diagrams.
You don't need prior experience with Visio: just be able to use a PC with Microsoft Windows.
This course will enable you to use Visio to design graphics at the highest level.
You should, of course, be fully conversant with the skills and concepts taught in the Introduction course.
Personal Development
Great, easy-to-follow courses on skills that will change your life!   Click for information on all our Personal Development courses
Learn How to Stop Wasting Time!
Time Management course
Get more out of every day of your life ...
Boost Your Self Esteem: Be Assertive
Assertiveness course
Learn how to deal with bad behavior
Great Communications = A Happy Life!
Communication Skills course
Supercharge your communications
Improve Your Relationships
Building Relationships course
Learn how to be more likeable!
Get a Plan to Beat Your Stress
Stress Management course
Learn how to reduce & manage your stress
It's the Behavior, Not the Anger!
Anger Management course
Control anger in yourself and other people
ZandaX blogs
Articles to help you to increase your knowledge and understanding in key areas of your life, your interests and career.
Personal Development
Personal Development blog
Become a Better You!
Apply essential personal, soft skills
to make your life easier, happier and more rewarding
Business Skills
Business Skills blog
Enhance Your Working Life!
See how to improve your skills and knowledge
to make your career more productive and successful
Ways to Contact Us
In today's COVID environment, we don't run a telephone team, but we're very much here!
So if you need to contact us, please choose one of the options on this page and we'll get back to you very soon.
More information
More Information?
If you want more information about our courses or how we work, please use our request form and we'll be in touch.

Callback request
Customer Service Query
If you need help with a course you've purchased, just fill in a simple form and we'll get back to you very soon!

Give Us Feedback
Getting regular feedback from customers is the best way to improve service levels. We will always want to know what you think, so please contact us!

Site Cookies
We have placed cookies on your device to help make this website better.

You can change your cookie settings in your browser. Otherwise, we'll assume you're OK to continue.

I'm fine with this