zandax online course logo
 
 
 
 
zandax 10 year anniversary
 
 
 
 
 
 
Home   >  ZandaX Blogs   >  Business Blog   >  Microsoft Software Articles   > 
How To Run A PowerPoint Presentation

How To Run A PowerPoint Presentation

 
Improving your Microsoft software skills
Learn how to add motion paths to animations in Microsoft PowerPoint from this tutorial from ZandaX Training.
 
Article author: Jordan James
      Written by Jordan James
       (4-minute read)
In our next video tutorial we're going to have a look at controlling our PowerPoint presentations. Okay so I'm going to open a PowerPoint and I should have an example file there, yes running presentations. Okay this is a very simple presentation okay so I've got eight slides on there no graphics we've got some transitions but no animations on the bullet points which is going to speed things up a little bit.

Okay so the classic way of running our presentation of course head down to the bottom right hand corner on the taskbar we can click slide show. Okay I'll just escape out of that so obviously if we want to kill the presentation early we press escape or I could go to the slideshow tab and on the left hand side run from the beginning or if I'm on a different slide run from the current slide. Okay so I'm going to run from the beginning and there is my presentation now normally to progress through the slides where we're going to click and it moves on to the next slide or press the spacebar or page down pup's okay and the down arrow will do the same thing.


How To Run A Powerpoint Presentation

Watch to see how to run a powerpoint presentation

[ Video tutorial created by Activia Training and purchased by ZandaX ]


Now how do we go back again well page up will take me to the previous slide and then the up arrow the previous slide as well so I can backtrack all the way back to the beginning like that. Now if I've got a deck of say slides and I'm on slide and I want to go back all the way to slide let's say pressing the up arrow or page up repeatedly well it's not overly effective so another way of navigating for our presentation is to use a keyboard shortcut.

Alright so I want to jump very quickly to slide number let's say I press on the keyboard and enter and it jumps me straight to slide number and onto to enter and back to and to the beginning slide and enter and there you go so very quick. Way now obviously we have to know our slide numbers doing that okay but we could have a little printout telling us exactly which slide we want to go to. Okay um alternatively of course what I could do is get a list of all of the slides now there's a couple of ways of doing this one way would be to press Ctrl S and that will pop up the old slides dialog there it is okay so now I can select a particular slide click go to and it jumps to that slide for me.

Now incidentally quite often we may have a lot of content in the slide particularly with pictures we may want to get a closer look at that picture so if I press the plus key on the slide it will zoom in. Ok once it zoomed in I didn't get a hand icon which allows me to pan through the presentation or rather through the slide okay now to zoom back out again I press - and once more I think and that's it now if I take the air zooming out a little bit too far one more - at that point then I will end up in slide sorter view which of course is another way of identifying a slightly want to go - give it a click and it will jump to that point.

Okay so some quick and easy ways there of navigating through our presentation. Now what if we want to just stop or pause the presentation for a second not leave the slide on screen and what I don't want to have to do is press escape and back into PowerPoint what I could do is just press W okay so pressing W in the middle of the presentation will white out the screen and another press of W we'll bring it back again. Now if that bright white screen shocks your audience a little bit the alternatives is B and that blacks out the screen and another B will bring it back again. Okay so a quick way of hiding the presentation temporarily there.

Okay now our next element is what about annotations okay so that might want to draw somebody's attention to a particular point on a slide I could do that simply by pressing Ctrl A. Okay so that will throw up the arrow normally the arrow disappears okay so the arrow is there I can point things out on the slide as I'm talking about them or Ctrl P ok control P now  puts up a pen and the pen allows me to add annotations to the screen. Okay now what if I want to get rid of those annotations well I can use the eraser so Ctrl E will change the cursor to an eraser using the eraser I can click, click and click and arrays individual annotations now let's put a few more back on there, okay so we'll make a little bit of a mess of this slide. I've got quite a few annotations on this time rather than use the eraser Ctrl E and remove them individually a single click of E will erase everything on the screen.

Okay now another way of drawing people's attention would be to use the highlighter this time its control I and I get a highlighter so I can then highlight individual elements like that just take a little bit of skill and control to get that perfect and again II will erase it. Ctrl H will hide the eraser rather the highlighter and it will hide the eraser and any of the tools we've got so including the arrow okay and a final way of highlighting things is to use the laser pointer and this is Ctrl L. Okay so we just got a much brighter cursor there which allows me to point various elements out on the screen. Okay so they go quite a few shortcuts and different ways of highlighting information on the screen whilst you're given a presentation.

I hope you found that useful look forward to seeing you on the next video tutorial.

More Articles on Microsoft Software

Version History of Microsoft Word
Version History of Microsoft Word
Jordan James
Author: Jordan James
About the article
Summary
Read about the different versions of Microsoft Word, from Activia Training, providers of flexible, cost effective Word training courses.
[ close ]
10 Ways Excel Pivot Tables can help you.
10 Ways Excel Pivot Tables can help you.
Jordan James
Author: Jordan James
About the article
Summary
Pivot Tables are extremely useful in analysing data and seeing how its linked. This looks at 10 ways to use Pivot Tables properly.
[ close ]
How to Highlight Data in Different Colors in Microsoft Word
How to Highlight Data in Different Colors in Microsoft Word
Jordan James
Author: Jordan James
About the article
Summary
Learn how to highlight data in different colors in Word with this guide on the ZandaX website.
[ close ]
How to Add Special Characters in Word with Keyboard
How to Add Special Characters in Word with Keyboard
Jordan James
Author: Jordan James
About the article
Summary
Find out how to add special characters, such as the trademark and copyright symbols in Microsoft Word, using the keyboard.
[ close ]
Enhancing Legal Operations: The Power of Microsoft Integration
Enhancing Legal Operations: The Power of Microsoft Integration
Jordan James
Author: Jordan James
About the article
Summary
With greater efficiency needed by corporate legal operations, this article looks into the advantages and applications of Microsoft integration.
[ close ]
Simplify Microsoft Excel with the Right Training Course
Simplify Microsoft Excel with the Right Training Course
Jordan James
Author: Jordan James
About the article
Summary
You can play around with Microsoft Excel for hours, and still get nowhere! Here, we give you tips on how to find a training course to help
[ close ]
Our Course Of The Month – Microsoft Project
Our Course Of The Month – Microsoft Project
Jordan James
Author: Jordan James
About the article
Summary
The course of the month this month is Microsoft Project. As a project manager, are you using the tools that are available to you?
[ close ]
What Is Microsoft Visio Used For?
What Is Microsoft Visio Used For?
Jordan James
Author: Jordan James
About the article
Summary
Microsoft Visio can be used for a lot more than people realise. Popular uses include creating organisation charts, floor plans and timelines
[ close ]
7 Reasons Why You Should Learn How to Use Excel
7 Reasons Why You Should Learn How to Use Excel
Jordan James
Author: Jordan James
About the article
Summary
The Article shows how to boost productivity with Excel, Improve Quality of Work, Versatility, You will become a God in the Office!
[ close ]
What are Macros used for in Excel?
What are Macros used for in Excel?
Jordan James
Author: Jordan James
About the article
Summary
Macros in Excel are incredibly powerful tools that can provide the user with large benefits. This article looks at what macros are for.
[ close ]
How to Use Format Painter in Excel for Multiple Cells
How to Use Format Painter in Excel for Multiple Cells
Jordan James
Author: Jordan James
About the article
Summary
Learn how to copy formats from one cell to another using the Format Painter tool in Excel, with this tutorial from Activia Training.
[ close ]
How To Use Animation Triggers In PowerPoint
How To Use Animation Triggers In PowerPoint
Jordan James
Author: Jordan James
About the article
Summary
Learn how to use animation triggers in Microsoft PowerPoint from this tutorial from Activia Training.
[ close ]
 

Write for us on the ZandaX blog

We're always looking for guest contributors to increase the variety and diversity of what we present.

Click to see how you can write for us:

 

The ZandaX Business Skills blog categories

Click a panel to visit the main category pages for the blog
Career Success
Career Success
Marketing
Marketing
Presentation Skills & Public Speaking
Presentation Skills & Public Speaking
Customer Service
Customer Service
Microsoft Software
Microsoft Software
[ This category ]

ZandaX Blog Contents

Want to see them all? Click to view a full list of articles in our blogs.

 
zandax online courses logo
"ZandaX courses are such great value, and with the help and support they give, there's no better option in the market"
ZandaX LinkedIn logo
ZandaX YouTube logo
ZandaX FaceBook logo
Course Categories
 
All content © ZandaX 2024